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The AWARDS Calendar functionality provides users with a comprehensive scheduling system for staff, client, program, and provider appointments and events that is linked with other parts of the application.  It is designed to provide users with a wide variety of viewing and data entry options that will help them meet their unique individual scheduling needs.

  TIP: This version of the Calendar replaces the one available to AWARDS users prior to September 2020.  For an at-a-glance comparison of the two versions, please take a look at our New Calendar - Feature Comparison & Preview information sheet.

Required Permissions

The Calendar feature itself is available to all AWARDS users with employee logins (with the exception of those whose access is limited by the "Restrict to Aggregate Data View" permission); however, which specific calendars are available within the tool for viewing and data entry is based on the following permission:

Program Chart Access (required to view/schedule appointments for a specific program or client)

In addition, which specific types of appointments/events can be scheduled on available calendars takes into consideration these permissions as well:

Display Any Chart Records Buttons (required to schedule appointments in client records; for example, provider appointments, chart events, etc.)
Display Chart Records Employment Button (required to schedule job interviews)
Display Chart Records Intake Button (required to schedule referral interviews in multi-step intake programs)
Display Chart Records Medical Button - OR - Display Chart Records Profile Button (required to schedule provider appointments) 
Display chart Records Services - Group Button (required to record group notes or activity attendance from group activity calendar events)
Display Chart Records Services - Individual Button (required to schedule chart events or program appointments and to record progress notes from program appointments)
Referrals Data Entry (required to schedule referral interviews in multi-step intake programs)
Staff Training Data Entry (required to schedule staff trainings)

  NOTE: Permissions are assigned using the Permissions Maintenance feature. If you do not have access to that feature and need the permission listed here, please contact your supervisor or your local Help Desk for assistance.

Click-by-Click Instructions

Viewing the Calendar - Learn how to view the Calendar and navigate through it using the wide variety of available viewing options.

Scheduling an Appointment/Event - Learn how to schedule a new appointment/event using the Calendar.

Making Changes to an Appointment/Event - Learn how to reschedule, remove, or otherwise change an existing appointment/event.

Using the Calendar Events ReportBuilder - Learn how to generate customized reports of calendar appointment/event information.

A Closer Look @ Viewing Options

Viewing the Calendar - Learn how to use each of the available viewing configuration options.

Frequently Asked Questions

Calendar Frequently Asked Questions

Training Films & Demonstrations

New Calendar - Features Sneak Peek (3 mins) - This short video showcases some of the features you'll see on the new Calendar. 

New Calendar - Features & Navigation Demonstration (20 mins) - A look at the basics of navigating in the new Calendar, adding new events, and working with existing ones.

Related Documents

New Calendar - Feature Comparison & Preview - An information sheet providing side-by-side comparisons of the features in the old and new versions of the Calendar.