The AWARDS Calendar functionality provides users with a comprehensive scheduling system for staff, client, program, and provider appointments and events that is linked with other parts of the application. Within that system users can find a wide variety of viewing and data entry options that will help them meet their individual scheduling needs at any given time.
The Calendar is available to all AWARDS users with employee logins (with the exception of those whose access is limited by the "Restrict to Aggregate Data View" permission). Some pieces of the Calendar functionality are limited though to users with the following permissions:
Program chart access (required to view/schedule appointments for a specific program or client)
In addition, the scheduling of some appointment/event types is limited by your data entry/access permissions; for example, in order to schedule staff trainings you must have the Staff Training Data Entry permission, and in order to schedule referral interviews you must have the Referrals Data Entry permission along with access to the Intake/Admissions module. Detailed information on which permissions are required for each appointment/event type can be found in the corresponding section of the Scheduling an Appointment/Event page.
NOTE: Permissions are assigned using the Permissions Maintenance feature. If you do not have access to that feature and need the permission listed here, please contact your supervisor or your local Help Desk for assistance.
Viewing the Calendar - Learn how to view the Calendar from multiple locations in AWARDS using available viewing options.
Scheduling an Appointment/Event - Learn how to schedule a new appointment/event.
Making Appointment/Event Changes - Learn to change appointments/events.
Printing the Calendar - Learn how to access a printer friendly version of the Calendar.
A Closer Look @ Viewing Options
Calendar Viewing Options - Learn about the viewing options available when working with the Calendar.
Frequently Asked Questions
Training Films & Demonstrations
NOTE: Films and demonstrations marked with a red asterisk (*) were made prior to deployment of significant AWARDS enhancements and do not reflect those changes; however, the overall content is still relevant and useful.
FootholdConnect Event Recordings
NOTE: Recordings marked with a red asterisk (*) were made prior to deployment of significant AWARDS enhancements and do not reflect those changes; however, the overall content is still relevant and useful.
Calendar (57 min) * - April 2016
The AWARDS Calendar provides users with a comprehensive scheduling system for staff, consumers, programs, and locations. Included in the Calendar's wide variety of viewing and data entry options is "availability view," where users can see when specific staff are free or busy and schedule appointments and events accordingly. In this recording you'll get an in depth look at Calendar functionality, including availability view, in action!
Calendar and ReportBuilder Enhancements (39 min) * - August 2015
In the first half of 2015, powerful enhancements were deployed for the Calendar and ReportBuilders. Learn how to utilize these cutting edge features to maximize your agency's efficiency with scheduling and reporting.
Custom Program and Employee Groupings (36 min) * - February 2017
Learn about the Create Program Groupings feature in AWARDS, which enables users to create new, custom program groupings that can be used when running reports in AWARDS, in addition to the existing default values like "All Agency Programs." Additionally, learn how to use the Custom Employee Groupings feature for use in the Calendar.
Group Schedule Setup and Calendar (1 hr 15 min) * - February 2014
Learn about two important features in AWARDS: Group Schedule Setup, which is used to set up re-occurring groups and activities (including schedules and expected attendees), and the Calendar, which provides users with a comprehensive scheduling and tracking system for appointments.