In addition to the instructions provided here, be sure to take a look at our 5 minute E-Prescribing - Sending a Prescription training film!
Prescriptions can be entered and sent to a pharmacy to be filled from within a client's Medication records. To do so, complete the following steps from the AWARDS Home screen:
TIP: If you are already viewing the client's Medication records, skip ahead to step 5.
NOTE: You must be registered as a prescriber before you can send a prescription. If you have not yet registered, contact the Help Desk for assistance.
TIP: If the medication records to be worked with are for a former (discharged) client, first click the Archives toggle to the right of the client selection option.
The index page is automatically refreshed to display any existing medication records for the selected client.
TIP: When working on the index page, medication records are easily accessible using the following tools and navigation features:
"Show Records" display options - By default the index displays all current medication records (those with a start date prior to today AND no end date, or with an end date that is in the future). To expand the display to include all existing medication records for the client instead, click All under "Show Records" in the left-hand menu. An Available for Deletion option is also available there for users with the "Medication Data Deletion" permission.
Sorting options - By default the index is sorted alphabetically by medication name, from A-Z. To adjust the sorting click a column header in the table to sort by that data variable instead. Clicking a column heading a second time reverses the sort order.
Navigation options - 10 records are displayed on the page by default. To access records on subsequent pages of the index (when applicable), click the arrows in the bottom-right corner of the table. To display 25 or 50 records at a time, click the Show drop-down to the left of the record count, also in the bottom-right corner, and make a selection.
Once you select records on the index, a count of how many total records are selected is displayed in the action bar. Selections are maintained while moving from one page of the index to the next; meaning, you can select records on the first page (showing records 1-10 by default) and move to the next page (displaying records 11-20) without losing the selections made on the first page. Links for Show all selected records and Uncheck All are available beneath the index table for easy navigation.
Search and filtering options - A Search field is available on the action bar along with a corresponding Filter by drop-down list. To search the contents of the index (including those records not currently displayed on the page), enter a value in the Search field. The index is automatically updated as you type. To further narrow your search, use the Filter by selection to indicate whether the search should look at data in "All Columns" (the default) or a specific column.
Related features access - Links to one or more of the following related pieces of functionality may be available in the left-hand menu, based on your agency's configuration:
- AWARDS E-Prescribing Notifications - Available to E-Prescribing agencies. Opens a Prescriptions Report listing RX notifications and action items. For instructions, click here.
- Medications ReportBuilder - A shortcut to the ReportBuilder for this feature. For instructions, click here.
- Medication Lookup - Opens RxList from which users can access medication lookup information. (The label and website may vary, based on agency settings.)
- MAR - Opens multi-medication administration data entry for agencies set to use the MAR. For instructions, click here.
IMPORTANT! Please be mindful that:
Some values must be entered on a client's face sheet in order to prescribe medications for that client (specifically: First Name, Last Name, Address, City, State, Zip, Date of Birth, and Gender). If any of the required information is not present, you will receive a pop-up notification at this time and must navigate to Census > Profile > Face Sheet for the client to complete the necessary data entry before you will be able to proceed.
If your browser is set to use a pop-up blocker it may prevent the E-Prescribing window from being opened correctly.
When the AWARDS E-Prescribing Patient Dashboard is opened in the second browser window, AWARDS continues to be active in the initial browser window. It should be left open.
Prescribe a medication from a drug search - To do so, click Create New Prescription. A searchable drug text box is displayed.
In the Search field, type the name of the drug to be prescribed; those matching the search criteria are displayed automatically. Click the name of the drug being prescribed, or click the magnifying glass icon to display a full list of search results, and then make your selection. Common strength options are then displayed for the selected drug. Click the appropriate strength or use the Enter Free Text option to set the strength manually. The Prescribe Medication page is now displayed. Continue with step 7.
Prescribe a medication from the patient's active medications list - If the patient has an active medication history, a medication can be prescribed or renewed from it directly. To do so, from the "Medications" portion of the page click the checkbox next to the drug to be prescribed. Next, do one of the following:
Renew from medication - Used to create a prescription with the exact same details from the last time the drug was prescribed, attach the patient's current default pharmacy, and add it as a pending prescription in the "Prescription Management" portion of the dashboard. To do so, click the corresponding renew icon, and then click the checkbox for the drug under "Prescription Management." Skip ahead to step 9.
Prescribe from medication - Used to create a new prescription for this medication without necessarily using the exact same details from the last time the drug was prescribed. To do so, click the corresponding prescribe icon. The Prescribe Medication page is displayed, containing information for the selected drug with details automatically populated. Make changes to the information on this page as needed, and then continue with step 7.
Prescribe a medication from your Favorites List - Click Favorites. From the list that is then displayed (containing any medications you previously marked as a favorite), click the name of the drug to be prescribed. The Prescribe Medication page is displayed. Continue with step 7.
TIP: The Favorites list also includes prescriptions previously saved for the selected drug. Clicking a saved prescription for the drug in question bypasses the Prescribe Medication page and adds it as a pending prescription under "Prescription Management." When using this shortcut, skip ahead to step 9.
TIP: For in depth instructions on any of the above AWARDS E-Prescribing methods and information on all data entry fields/options, click the menu icon in the upper left-hand corner of the Dashboard page, and then click Support Center. On the following page, click Help, and then Prescriptions to expand the topic list.
NOTE: Available options may vary based on how AWARDS E-Prescribing is set up for your agency. If any of the actions below direct you to a button that you do not see, click Save Pending Rx instead. The dashboard will then be displayed and the send and signing options will be available in the "Prescription Management" portion of the page. Click the checkbox next to the prescription, enter your Signature Password, and then click the appropriate action button to complete the process.
Make changes to the prescription before proceeding - Click Back to return to the Prescribe Medication page where changes can be made as needed. Repeat steps 7 through 9.
Save the prescription WITHOUT sending and return to the Dashboard - Click Save Pending Rx. The prescription is saved and the AWARDS E-Prescribing Patient Dashboard is re-displayed with the prescription listed as "Pending" in the "Prescription Management" portion of the page.
Print the prescription WITHOUT sending it to the pharmacy - Enter your password in the Signature Password field, and then click Print don't Send. A copy of the prescription is printed and the prescription record is saved as "completed."
Add the medication to the client's active medication list WITHOUT sending - Enter your password in the Signature Password field, and then click Sign don't Send. The medication is added to the client's active medication list and the prescription record is saved as "completed."
Send the prescription to the pharmacy for filling - Enter your password in the Signature Password field, and then click Send. The prescription is transmitted to the pharmacy electronically.
Send the prescription to the pharmacy for filling - AND - print a copy - Enter your password in the Signature Password field, and then click Send & Print. The prescription is transmitted to the pharmacy electronically and a copy is printed for your records.
Cancel the prescription - Click Cancel. The prescription is NOT saved, sent, or printed, and you are returned to the AWARDS E-Prescribing Patient Dashboard.
If a controlled substance was prescribed and you are already a registered prescriber, continue with step 10; otherwise, continue with step 13.
TIP: If you are prescribing a controlled substance and have not yet completed the registration process, see Activating E-Prescribing of Controlled Substances for more information.
The updated Medications index is displayed, with any e-prescribed and synced medications shown and noted with "(Rx)" next to the drug name.
NOTE: Only medications that have been sent to a pharmacy using Send or Send & Print, or that have been saved using Save Pending Rx, Save and Add Rx, Print don't Send, or Sign Don't Send (in step 9) are displayed in the AWARDS Medications index.
The process of sending a prescription to a pharmacy is now complete.
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