Processing Consumer Admission

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The final step in the multi-step intake/admission process is to process consumer admission.  To do so, complete the following steps: 

    1. From the AWARDS Home screen, click Census from the left-hand menu, and then click Intake/Admission.  The Intake Records Search page is displayed.

    1. Click the Program drop-down arrow and select the program associated with the consumer for whom admission is to be processed.
    2. Click the Database drop-down arrow and select "Data Entry."
    3. Admission is processed from within the consumer's referral record.  In order to access referral records, a search must be performed from this page.  Limit the results of this search in one of the following ways:

  By Name - To limit referral record selection by consumer name, type his or her name, initials, and/or alias into the First Name, Last Name, and/or Alias fields, respectively.

  NOTE:  Some agencies may also be able to search by other identifying information, such as social security number.

  By Screening Date - To limit referral record selection by date range, make adjustments to the default values in the "from" and "to" Date Range fields.  Only those referrals with screening dates in the range entered here are included in the search results.

    1. Click the Limit Search Results drop-down arrow and select the number of referral records to be displayed in the search results.
    2. Click SEARCH/CREATE.  The Referral Search Results page is displayed.

  TIP: Click the heading of any column in the results table to sort the contents by that variable.

    1. From the "Applicant" column, click the name of the consumer for whom admission is to be processed.  The Referral Information Form page is displayed.
    2. Review the consumer's referral record, and verify that:

  Referral source information has been entered - Referral source information must be entered before admission can be processed.

  The correct referral status has been selected - The intake status must be set to "Accepted-Admission."

    1. Click Process Admission.  The Process Admission page is displayed.

    1. Configure the fields and options on this page as necessary.  Required fields / options are noted with a red asterisk (*).

  TIP: When completing this page, please remember that the Admission Date must be on or after the Intake Date.

  TIP: Residential programs may contain a Residence drop-down list separated into two sections:  Vacant Units and Occupied Units.  The beds listed under Vacant Units belong to apartments/units where all beds are listed as vacant. The beds listed under Occupied Units belong to apartments/units where at least one bed is already occupied. Selecting a bed listed under Occupied Units places the client in a unit with roommates, which may be other household members.

    1. Click UPDATE.  The consumer's admission is processed.  The page that is displayed after admission varies based on how the program is configured in AWARDS; specifically, you will automatically be taken to one or more of the following as you progress through subsequent post-admission data entry:

  Entitlements collection - If the program is set to collect entitlements information at admission.  From here you can enter entitlement information for the consumer.

  Household Composition - If the program is set to collect household information.  From here you can place the consumer into a new or existing household.  For more information on adding a consumer to an existing household, click here.  For more information about households functionality more generally, click here.

  The Consumer's Face Sheet

The multi-step intake/admission process is now complete.