The type of information being edited and the admission status of the household member it is being edited for (admitted into an agency program or not admitted) determines where in AWARDS you complete updates.
If a household member is admitted as receiving services within an agency program, his or her service information can be edited within their program records as usual. This may include the client's face sheet, admission form, service records, or housing records. However, to update household-specific information (like the member's relation to the primary client), this is done within the Household Composition feature.
For household members that are not admitted into agency programs, all edits are completed within the Household Composition feature.
To edit household member information within the Household Composition feature, complete the following steps:
By default the "Global Household Composition" tab is displayed, listing all current household members (as of today's date).
First Name - Update the first name of the household member, if necessary.
Last Name - Update the last name of the household member, if necessary.
SSN - Update the SSN of the household member, if necessary.
NOTE: The SSN field is only displayed if the program is set up behind-the-scenes to do so.
Date of Birth - Update the date of birth of the household member, if necessary.
Gender - Click this drop-down arrow and select a new gender for the household member, if necessary.
Living With Household - Select "Yes" or "No" as necessary. Selecting "No" indicates that the household member is not physically residing with the primary client.
Start Date - Update the date that the household member became a member of the household, if necessary.
TIP: If known, a future Start Date can be entered for a household member, and in that case the household member's status does not change to "Active" until that date is reached.
End Date - Enter or update the date on which the household member leaves, or is no longer a member of, the household. Once an End Date is entered, an "Inactive" status displays for the household member on the Household Composition tab.
TIP: Future dates can be entered for End Dates, and in that case the household member's status does not change to "Inactive" until the specified date is reached.
Delete - If it is necessary to remove a household member record (because, for example, he or she was added to the wrong household) click this checkbox and the corresponding history is removed when the page is saved.
IMPORTANT! Historical household information is maintained in the Household Composition feature, so that if a household member joins and leaves a household repeatedly, each household history will be listed on its own line. If only one history is to be removed, check the Delete option for only that stay.
IMPORTANT! If the household member only has a single household history, deleting that stay/record will remove the household member completely from the household.
To continue by editing the household member's relationship to other members of the household, continue with step 6; otherwise, the editing process is now complete and the remaining steps can be skipped.
NOTE: The Update Relationships icon is green for the individual through whose records the household was accessed. For all others the icon is black.
The Relationships for [household member] pop-up is displayed.
TIP: The "Global Household Composition" tab only shows relationship information for the individual through whose records you accessed the Household Composition feature. As a result, you may not see all of the relationship information you just updated reflected here.
The process of updating household member information is now complete.