Login Maintenance

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AWARDS user logins are comprised of two components - Login ID/Password and User Group.

  Login ID and Password - Each staff member is given a login ID and password.  These two pieces of information are entered by the staff member to access the AWARDS application.  Logins can also be assigned to consumers for limited access to AWARDS.

  User Group - Each staff member is assigned to a user group.  This user group assignment can work in combination with the user's permissions to determine which modules and features are available to him or her throughout the system.

The System Setup module Login Maintenance feature is used to work with these login components; specifically, to create user logins, update user group assignments, change user passwords, and more.

Required Permissions

Unless you are a member of the "Executive Officer" and "System Administrator" user group, you must have at least ONE of the following permissions to use the Login Maintenance feature:

Display Executive Administration Buttons
Permissions Data Entry
Permissions Data Entry for All Staff and Layers

Additional permissions required to use the individual features within the Login Maintenance are discussed in detail in the Online Help sections for each of those features.

  NOTE: Permissions are assigned using the Permissions Maintenance feature.  If you do not have access to that feature and need the permission listed here, please contact your supervisor or your local Help Desk for assistance.

Login Maintenance Features

Login Maintenance is comprised of the following features.  Click a link below to access the Online Help pages for the corresponding feature.

AUDIT TRAIL REPORTBUILDER - Learn to generate customized reports of audit information for a selected date range and, if needed, worker and/or client.

BLOCK LOGIN ACCESS - Learn to immediately remove a user's login access to AWARDS without terminating his/her login entirely.

CREATE NEW LOGIN - Learn to create a new user login for a staff member or consumer, as well as to change existing login IDs.

PASSWORD RESET - Learn to reset the password for yourself or others (when applicable).

RESTRICTED CENSUS ACCESS - Learn to limit worker access to specific client records.

UPDATE USER GROUP - Learn to update user group assignments for users with AWARDS logins.

Additional Login Maintenance Reports 

In addition to the above features, there are a variety of additional related reports available within the Reports module:

Audit Trail ReportBuilder - Used to generate reports of audit info for a selected date range and, if needed, worker and/or client. 

User Login ReportBuilder - Used to generate reports of login-related data elements. 

FootholdConnect Event Recordings

  NOTE: Recordings marked with a red asterisk (*) were made prior to deployment of significant AWARDS enhancements and do not reflect those changes; however, the overall content is still relevant and useful.

Managing Staff Records (58 min) * - April 2017

In this webinar - intended for human resources staff, supervisors, program directors, and agency executive staff - we teach you about all of the AWARDS functionality designed to help you manage staff records.  Specifically, you'll learn about creating and managing staff records, creating logins and assigning user groups, working with Internal Audit Message permissions, FormBuilders and ReportBuilders related to managing staff records, the correct process for completing a termination, and much more!