To access and fill out a Stipend Worksheet, complete the following steps from the AWARDS Home screen:

  TIP: The Payment Worksheet must be completed before the Stipend Worksheet.

1. Click Administration from the left-hand menu, and then click Operations.  The Operations fly-out menu is displayed.
2. Click Rent & Utilities.  The Rent & Utilities menu page is displayed. 

3. Click the Residence Street Addresses drop-down arrow and select the address or residential program associated with the consumer for whom the Stipend Worksheet is to be filled out.
4. Click the Database drop-down arrow and select "Data Entry."
5. Click Rental Worksheets.  The Rental Worksheets settings page is displayed.

6. Click the Renter drop-down arrow and select the consumer for whom the Stipend Worksheet is to be filled out.

  NOTE: The Renter selection list is composed of all consumers currently occupying an apartment at the selected program or address.

7. Click the Form drop-down arrow and select "Stipend."
8. Confirm that the Database selection is set to "Data Entry."
9. Click CONTINUE.  The Consumer Rental Stipend Worksheet page is displayed.
10. Configure the fields and options on this page as follows:

  TIP: When working with an existing Stipend Worksheet, the previously configured values on this page remain in place but can be changed/overwritten at this time.

  Effective - In this field, type or make changes to the Worksheet's effective date using mm/dd/yyyy format.

  Reason for Change - In this field, type or make changes to a brief description of why the Worksheet is being created/updated; for example, an income or lease change.

  Supervisor - In this field, type or make changes to the supervisor name.

  Consumer Payment to - Indicate who the consumer payment is being made to by clicking one of the available radio buttons:  "Directly to Landlord" or "[your agency]."  (If the consumer payment is to the landlord, the amount shown as the Monthly [your agency] Payment to Owner is the agency monthly rent stipend.  If the consumer payment is to [your agency], then the Monthly [your agency] Payment to Owner is the monthly rent amount.)

  Other Resident Name and Other Resident Payment - These fields are included on the worksheet if the apartment is shared with a person who is not recorded in the census of any of your agency's program.  In these fields enter the name of the resident and any payment amount associated with that resident, respectively.

All other information on this worksheet is read-only, and is drawn from data entry done in the AWARDS Entitlements module and in the Operations module Lease Information feature.

  TIP: Lease information, including the owner's name, owner's address, lease start and end dates, and monthly rental amount, can be entered using the Operations module Leases feature.  This feature also captures the number of bedrooms for those situations when more than one person occupies an apartment and the number of bedrooms is used to allocate the individual rent payments.  For more information on entering or updating lease information, click here.

11. To enter new entitlements information, or to update existing information, click Entitlements.  An instructional pop-up is displayed, letting you know that any estimated utilities costs or public shelter allowance information must be entered into a Miscellaneous Entitlements record.

  TIP: If it is not necessary to enter or update entitlements records at this time, please skip to step 14.

12. Click OK to acknowledge the entitlements data entry instructions.  The Certified Entitlements page is displayed.
13. At this time a new entitlements record can be entered, or an existing record updated.  Use the following guidelines when determining what type of entitlement should be entered:

  Income-Generating Entitlements - This type of entitlement record should be used when entering SSD, SSI, net wage, or other income source information.

  Income Adjustments - This type of entitlement record should be used when entering adjustment information.

  Miscellaneous Entitlements - This type of entitlement record should be used when entering estimated utilities costs or public assistance shelter allowance information.  (If the consumer receives public assistance and 30% of their net income is less than the public assistance shelter allowance, the consumer rental payment will be the public shelter allowance amount.)

Once the data entry is complete for the selected entitlement and you have clicked UPDATE, the Stipend Worksheet is re-displayed.

  TIP: For more information on entering or updating entitlement records, click here.

14. Click SAVE.  A read-only report version of the Stipend Worksheet is displayed.

The process of filling out a Stipend Worksheet is now complete. 

  https://demodb.footholdtechnology.com/help/?11080