A basic read-only report that includes employee demographics detail is available from within the AWARDS Reports module.  To view this report, complete the following steps:

  TIP: For frequently asked questions about this report, skip down to the bottom of the page.

1. From the navigation bar, click Reports (or the Reports icon).  The Reports index page is displayed.

2. The Program selection is not relevant for this report and can be left at its default value.
3. If you previously bookmarked the Employee Demographics Report it is displayed on the reports index by default; otherwise, from the left-hand menu bar, click All under "Show Reports."
4. Use the navigation features in the bottom-right corner of the reports index to locate the Employee Demographics Report, or enter "employee" in the Search field in the upper-right corner.
5. Click Employee Demographics Report from the reports index. The Employee Demographics Report page is displayed.

6. In the Date field, type the date for which the report is to be viewed (using mm/dd/yyyy format).  The default value is today's date.
7. Click the Payroll Status drop-down arrow and select the payroll status of those employees for whom the report is to be viewed.  Available options are:  "All Employees," "Regular Employees," and "Per Diem Employees."
8. Click the Worksite drop-down arrow and select the worksite for which the report is to be viewed.  The default value is "All Worksites."
9. Click the Position drop-down arrow and select the position of those employees for whom the report is to be viewed.  Available options are:  "All Positions," "Supervisors," and "Line Staff."
10. Click the Seniority drop-down arrow and select the level of seniority of those employees for whom the report is to be viewed.  Available options are:  "Equals," "At Most," or "At Least," and "All Staff," "One Year," "Two Years," or "Five Years."
11. If necessary, click the Include Individual Detail? checkbox. When selected, the employee demographics report contains not only general employee demographics information, but demographics information for each individual employee as well.
12. Click CONTINUE.  The employee demographics report is displayed on the Employee Demographics Report page.

The contents of this read-only report are based on the selections made on the previous pages. It may contain the percentage of employees in each of the following:  payroll status groups, worksites, positions, seniority levels, genders, ethnicities/races, ages, and levels of education.  It may also contain individual employee detail for each of these demographic categories.

The process of viewing an employee demographic report is now complete.

Employee Demographics Report Frequently Asked Questions

The following frequently asked questions regarding the Employee Demographics feature can be a useful reference when you have your own questions about the functionality.

How is seniority computed on the Employee Demographics Report if the employee has more than one history at the agency?

If the employee has been employed at the agency more than once, the employee demographics report computes seniority based on their first start date.

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