Re-Activating a Terminated Employee

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If an employee leaves the agency and is later re-hired, do NOT create a new staff information record for that employee.  Instead, re-active his or her archived staff information record by completing the following steps from the AWARDS Home screen:

    1. Click Administration from the left-hand menu, and then click Human Resources.  The Human Resources fly-out menu is displayed.
    2. Click Staff Information.  The Staff Information Worker Selection page is displayed.

    1. Click the Staff Archives checkbox.
    2. Click the Worker drop-down arrow and select the worker whose staff information record is to be updated.

  TIP: To narrow record selection to those employees in a specific payroll group, first click the Payroll Group drop-down arrow and select the appropriate group.  The default value is "All Workers."

    1. Click CONTINUE.  The Staff Information page is displayed.  By default, the first of the staff information tabs, "Demographics," is open on this page.  It is used to collect basic demographics information for the employee.

    1. Click the Payroll tab.
    2. In the "Payroll Group Status History Records" portion of the page, enter a new payroll group record in the blank row beneath the existing record.  Configure all fields/options in that row with the exception of the Group End date, which should be left blank.
    3. Click UPDATE to save the staff information record.  The record is moved from the archives to the active staff list, and a read-only report version of the record is displayed on the Staff Information confirmation page.

  TIP:  To make additional changes to the staff information record, click DATA ENTRY to return to the Staff Information page.

    1. Because an employee's AWARDS login is de-activated when he/she is terminated, a new login must be created now.  To do so, return to the Home screen and follow the instructions found under Creating an Employee Login.
    2. Once a login has been created, assign permissions to the new user by following the instructions found under Updating User Permissions.
    3. Wrap up the re-activation process by testing the user's login to confirm that he/she has access to all appropriate AWARDS modules and features, as well as to the correct programs(s), and then provide the user with his or her new login information.

The process of re-activating a terminated employee is now complete.