Updating Group Activity Attendance

Previous Topic  Next Topic 

To update an existing group activity attendance record, complete the following steps from the AWARDS Home screen:

    1. Click the Program drop-down arrow in the upper-right corner of the page, and then select the program for which the group attendance record is to be updated.
    2. Click Charts from the left-hand menu, and then click Services - Group.  The Group Services fly-out menu is displayed.
    3. Click Activities.  The Group Attendance Data Entry page is displayed.

    1. Click the Group Activity Date drop-down arrow and select the date for which the attendance is to be updated.  The default value is today's date.
    2. Click the Activity drop-down arrow and select the type of activity for which the attendance is to be updated.
    3. If the group activity attendees include inactive members, click the Include Inactive Roster? checkbox.

  NOTE: Inactive members are those whose attendance has lapsed for 90 days or more, based on a behind-the-scenes examination of reception desk and activities attendance data.

  NOTE: This option is not available for all programs.

    1. Click CONTINUE.  The Group Activity Attendance Data Entry page is displayed.


  NOTE: If an activity record displays in report mode at this time rather than in data entry mode, it is an indication that the activity attendance has been locked for editing because a corresponding group note has been written for the activity. To edit the attendance for group in such cases, the group note must be updated by the person who wrote it. Any attendance edits made in the group note will then sync with the activity attendance located here.

    1. Make changes or additions to the group activity attendance information as necessary, including the activity start and end times and attendance.
    2. Click ENTER CLOCK TIMES.  The Group Activity Attendance Data Entry clock times page is displayed.

This page contains a list of the group attendees selected on the previous page, as well as a set of in and out attendance times for each.  These times default to the activity start and end times.

    1. Make changes to the individual group attendance information for each consumer as necessary, using the In and Out drop-down arrows to select the hours of attendance.

  TIP: To remove an entry from the attendance record, make the in and out times and am/pm settings blanks for the consumer whose entry is to be removed.

    1. Click UPDATE & FINISH.  The group attendance information is saved and a read-only report version of the information is displayed on the Group Activity Attendance Report page for confirmation purposes.

  TIP: To make additional changes to the group attendance information at this time, click DATA ENTRY to return to the Group Activity Attendance Data Entry clock times page.

The process of updating a group activity attendance record is now complete.