Deleting Group Activity Attendance

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To delete a group activity attendance record, complete the following steps from the AWARDS Home screen:

    1. Click the Program drop-down arrow in the upper-right corner of the page, and then select the program for which the group attendance record is to be deleted.
    2. Click Charts from the left-hand menu, and then click Services - Group.  The Group Services fly-out menu is displayed.
    3. Click Activities.  The Group Attendance Data Entry page is displayed.

    1. Click the Group Activity Date drop-down arrow and select the date for which the attendance is to be deleted.  The default value is today's date.
    2. Click the Activity drop-down arrow and select the type of activity for which the attendance is to be deleted.
    3. Click CONTINUE.  The Group Activity Attendance Data Entry page is displayed.


  NOTE: If an activity record displays in report mode at this time rather than in data entry mode, it is an indication that the activity attendance has been locked for editing because a corresponding group note has been written for the activity. To edit the attendance for group in such cases, the group note must be updated by the person who wrote it. Any attendance edits made in the group note will then sync with the activity attendance located here.

    1. Verify that the correct activity attendance record was selected.
    2. Uncheck the individuals for whom the activity attendance data is to be deleted or, to remove the attendance record entirely, click Clear All.

If you choose to Clear All in step 8, all activity attendance data in the selected record is immediately deleted and a confirmation pop-up is displayed.  Click OK to complete the process.  The remaining steps do not apply.

If you unchecked select individuals in step 8, the Group Activity Attendance Data Entry clock times page is displayed for those remaining.

    1. Make changes to the information on this page if needed. 

  TIP: Setting the In and Out values to blanks on this page is another way to delete a specific client's activity attendance from the selected record.

    1. Click UPDATE & FINISH.  The group attendance information is updated and a read-only report version of the information is displayed on the Group Activity Attendance Report page for confirmation purposes.

The process of deleting a group activity attendance record is now complete.