To enter a group activity attendance record, complete the following steps from the AWARDS Home screen:
If activities have previously been configured, the Group Attendance Data Entry page is displayed. Continue with step 8.
NOTE: Those types available for selection are those set up for this program using the Group Schedule Setup, Configure Types feature in the Services - Group module. For more information see Configure Types.
NOTE: Those activities available for selection are those set up for this program using the Group Schedule Setup, Configure Activities feature in the Services - Group module. For more information see Configure Activities.
NOTE: Inactive members are those whose attendance has lapsed for 90 days or more, based on a behind-the-scenes examination of reception desk and activities attendance data.
NOTE: This option is not available for all programs.
NOTE: If an activity record displays in report mode at this time rather than in data entry mode, it is an indication that the activity attendance has been locked for editing because a corresponding group note has been written for the activity. To edit the attendance for group in such cases, the group note must be updated by the person who wrote it. Any attendance edits made in the group note will then sync with the activity attendance located here.
NOTE: If start and end times for the selected activity have already been set up using the Group Schedule Setup, Group Schedules feature in the Services - Group module, those times will be selected by default.
NOTE: If a roster for the selected activity has already been set up using the Group Schedule Setup, Group Member Status feature in the Services - Group module, the consumers on the roster will be selected by default.
This page contains a list of the group attendees selected on the previous page, as well as a set of in and out attendance times for each. These times default to the activity start and end times.
TIP: To make additional changes to the group attendance information at this time, click DATA ENTRY to return to the Group Activity Attendance Data Entry clock times page.
The process of entering a group activity attendance record is now complete.