To enter a group activity attendance record, complete the following steps from the AWARDS Home screen:

1. Click the Program drop-down arrow in the upper-right corner of the page, and then select the program for which the group attendance record is to be entered.
2. Click Charts from the left-hand menu, and then click Services - Group.  The Group Services fly-out menu is displayed.
3. Click Activities.  If no activities have previously been configured for the selected program, the Group Activities List Setup page is displayed.  Continue with step 4.

If activities have previously been configured, the Group Attendance Data Entry page is displayed.  Continue with step 8.

4. In the Activity field, type the name of the group activity, then click UPDATE. 
5. Click the Type drop-down arrow and select the type of activity being entered.

  NOTE: Those types available for selection are those set up for this program using the Group Schedule Setup, Configure Types feature in the Services - Group module.  For more information see Configure Types.

6. Click CREATE ACTIVITY.  The activity information is saved and the updated Group Activities List page is displayed. 
7. Click Home from the AWARDS navigation bar at the top of the page, and return to step 2 above.
8. Click the Group Activity Date drop-down arrow and select the date on which the group activity occurred.  The default value is today's date.
9. Click the Activity drop-down arrow and select the type of activity which this attendance record is to document.

  NOTE: Those activities available for selection are those set up for this program using the Group Schedule Setup, Configure Activities feature in the Services - Group module.  For more information see Configure Activities.

10. If the group activity attendees include inactive members, click the Include Inactive Roster? checkbox.

  NOTE: Inactive members are those whose attendance has lapsed for 90 days or more, based on a behind-the-scenes examination of reception desk and activities attendance data.

  NOTE: This option is not available for all programs.

11. Click CONTINUE.  The Group Activity Attendance Data Entry page is displayed. 

  NOTE: If an activity record displays in report mode at this time rather than in data entry mode, it is an indication that the activity attendance has been locked for editing because a corresponding group note has been written for the activity. To edit the attendance for group in such cases, the group note must be updated by the person who wrote it. Any attendance edits made in the group note will then sync with the activity attendance located here.

12. Click the Start Time and End Time drop-down arrows and select the activity's start and end times.

  NOTE: If start and end times for the selected activity have already been set up using the Group Schedule Setup, Group Schedules feature in the Services  - Group module, those times will be selected by default.  

13. Click the Attendance Checklist checkbox next to each client who attended the selected activity.

  NOTE: If a roster for the selected activity has already been set up using the Group Schedule Setup, Group Member Status feature in the Services - Group module, the consumers on the roster will be selected by default.  

14. Click ENTER CLOCK TIMES.  The Group Activity Attendance Data Entry clock times page is displayed.

This page contains a list of the group attendees selected on the previous page, as well as a set of in and out attendance times for each.  These times default to the activity start and end times.

15. Make changes to the individual group attendance information for each client as necessary, using the In and Out drop-down arrows to select the hours of attendance.
16. Click UPDATE & FINISH.  The group attendance information is saved and a read-only report version of the information is displayed on the Group Activity Attendance Report page for confirmation purposes.

  TIP: To make additional changes to the group attendance information at this time, click DATA ENTRY to return to the Group Activity Attendance Data Entry clock times page.

The process of entering a group activity attendance record is now complete.

  https://demodb.footholdtechnology.com/help/?10418