To enter a new hospitalization record, or to update or delete an existing record, complete the following steps from the AWARDS Home screen:

1. Click Charts in the left-hand menu, and then click Hospital.  The Hospital fly-out menu is displayed. 
2. Click Episodes.  The Episodes index page is displayed.

3. Click the Program drop-down arrow in the upper-right corner of the page and select the program associated with the client for whom episodes information is to be worked with.
4. Click the Client drop-down arrow and select the client form whom episodes information is to be worked with.

  TIP: If the episodes records to be worked with are for a former (discharged) client, first click the Archives toggle to the right of the client selection option.

The index page is automatically refreshed to display any existing current episodes for the selected client. 

  TIP: When working on the index page, records are easily accessible using the following tools and navigation features:

"Show Records" display options - By default the index includes only current episode records (those with no discharge date).  To expand the display to all episode records instead, click All under "Show Records" in the left-hand menu.

Sorting options - By default, records in the index are sorted chronologically.  Click a column header in the data table to sort the index by a different type of data.  Click the heading again to reverse the sort.

Navigation options - 10 records are displayed on the page by default. To access records on subsequent pages of the index (when applicable), click the arrows in the bottom-right corner of the table. To display 25 or 50 records at a time, click the Show drop-down to the left of the record count, also in the bottom-right corner, and make a selection.

Once you select records on the index, a count of how many total records are selected is displayed in the action bar. Selections are maintained while moving from one page of the index to the next; meaning, you can select records on the first page (showing records 1-10 by default) and move to the next page (displaying records 11-20) without losing the selections made on the first page. Links for Show all selected records and Uncheck All are available beneath the index table for easy navigation.

Search and filtering options - A Search field is available on the action bar along with a corresponding Filter by drop-down list.  To search the contents of the index (including those records not currently displayed on the page), enter a value in the Search field.  The index is automatically updated as you type.  To further narrow your search, use the Filter by selection to indicate whether the search should look at data in "All Columns" (the default) or a specific column.

Related features access - Links to one or more of the following related pieces of functionality may be available in the left-hand menu, based on your agency's configuration:

- Hospital Episodes ReportBuilder - A shortcut to access the ReportBuilder for this feature.  For instructions, click here. 

- Hospitalization Report - Gives you quick and easy access to the standard hospital episodes report built into this functionality.  For instructions, click here.

5. At this time, complete one or more of the following tasks as needed: 

   Add a new hospital episode record - To do so, click the add new icon from the action bar above the hospital episodes table.  A new data entry page is displayed.  Configure the fields and options on this page as necessary, and then click Save.  The hospital episode record is saved, and a confirmation page is displayed.

  TIP: For more information on each field/option available on the data entry page, see Hospital Episodes Fields / Options.

   Update an existing hospital episode record - To do so, click the record to be updated, or click the checkbox to the left of that record and then click the edit icon from the action bar above the hospital episodes table.  The data entry page is displayed.  Make changes to the information on this page as needed, and then click Save.  The hospital episode record is saved, and a confirmation page is displayed.

  TIP: For more information on each field/option available on the data entry page, see Hospital Episodes Fields / Options.

   View or print an existing hospital episode record - To do so, click the checkbox to the left the record to be viewed/printed, and then click the view icon from the action bar above the hospital episodes table.  A read-only version of the record is displayed and can be printed as needed using your browser's print option.

   Delete an existing hospital episode record - To do so, click the checkbox(es) to the left of the record(s) to be deleted, and then click the delete icon from the action bar above the hospital episodes table.  A confirmation message is displayed.  Click OK to proceed with the deletion.  The selected record(s) are deleted and the updated index is displayed.

  TIP: To close out a hospital episode record rather than delete it, update the record and enter a value in the Discharge Date field.  Doing so indicates that the hospital episode is no longer open, while preserving the client's hospitalization history. 

   Return to the Episodes index - To do so, click the To Index icon from the action bar while working in an episode record to return to the index page.  You can also return to the index page at any time by clicking Episodes from the breadcrumbs trail below the AWARDS navigation bar.

The process of working with hospital episode records is now complete. 

  https://demodb.footholdtechnology.com/help/?10220