Working with Transportation Locations







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To enter, update, or delete records on the transportation locations list, complete the following steps from the AWARDS Home screen:

  NOTE: The transportation locations list is shared across all programs in AWARDS.

    1. Click Charts in the left-hand menu, and then click Services - Individual.  The Services - Individual fly-out menu is displayed. 
    2. Click Transportation.  The Transportation - Ride Schedules index page is displayed.
    3. Click Transportation Locations in the left-hand menu. The Transportation Locations index page is displayed. 

  TIP:  When working on the index page, records are easily accessible using the following tools and navigation features:

"Show Records" display options - By default the index includes all transportation locations with a status of "Active;" however, the default display can be limited by clicking one of the following Show Records options in the left-hand menu:

- Available for Deletion - Limits the display to only those records that can be deleted. Transportation locations can only be deleted if they are not linked to an expected or transported passenger record.

- All - Displays all transportation locations.

- Inactive - Limits the display to only those records with a status of "Inactive," indicating that they are not available for selection during data entry on expected or transported passengers, but that they will still display in reports if previously saved transportation records.

Navigation options - 10 records are displayed on the page by default.  To access records on subsequent pages of the index (when applicable), click the arrows in the bottom-right corner of the table.  To display 25 or 50 records at a time, click the Show drop-down to the left of the record count, also in the bottom-right corner, and make a selection.

Once you select records on the index, a count of how many total records are selected is displayed in the action bar. Selections are maintained while moving from one page of the index to the next; meaning, you can select records on the first page (showing records 1-10 by default) and move to the next page (displaying records 11-20) without losing the selections made on the first page. Links for Show all selected records and Uncheck All are available beneath the index table for easy navigation.

Sorting options - By default records in the index are sorted alphabetically by location name.  Click a column header in the table to sort the index by a different type of data.  Click the heading again to reverse the sort order.

Search and filtering options - A Search field is available on the action bar along with a corresponding Filter by drop-down list.  To search the contents of the index (including those records not currently displayed on the page), enter a value in the Search field.  The index is automatically updated as you type.  To further narrow your search, use the Filter by selection to indicate whether the search should look at data in "All Columns" (the default) or a specific column.

Related features access - The Transportation Locations ReportBuilder link in the left-hand menu providers a shortcut to the ReportBuilder for this feature.  For instructions, click here.

    1. At this time, complete one or more of the following tasks as needed: 

   Add a transportation location - To do so, click the add new icon from the action bar above the transportation locations table.  A new data entry page is displayed.  Configure the fields and options on this page as necessary, and then click Save.  The location is saved, and a confirmation page is displayed.

  TIP: For more information on each field/option available on the data entry page, see Transportation Locations Fields / Options.

   Update an existing transportation location - To do so, click the record to be updated, or click the checkbox to the left of that record and then click the edit icon from the action bar above the transportation locations table.  The data entry page is displayed.  Make changes to the information on this page as needed, and then click Save.  The location is saved, and a confirmation page is displayed.

  TIP: For more information on each field/option available on the data entry page, see Transportation Locations Fields / Options.

   View or print an existing transportation location - To do so, click the checkbox to the left the record to be viewed/printed, and then click the view icon from the action bar above the transportation locations table.  A read-only version of the record is displayed and can be printed as needed using your browser's print option.

   Delete an existing transportation location - To do so, click the checkbox(es) to the left of the record(s) to be deleted, and then click the delete icon from the action bar above the transportation locations table.  A confirmation message is displayed.  Click OK to proceed with the deletion.  The selected record(s) are deleted and the updated index is displayed.

  TIP: Transportation locations can only be deleted if they are not linked to an expected or transported passenger record. Prior to selecting records to be deleted, click Available for Deletion from the left-hand menu. The index is automatically refreshed to show only those records meeting the required criteria.

   Return to the Transportation Locations index - To do so, click the To Index icon from the action bar while working in a location record to return to the index page.  You can also return to the index page at any time by clicking Transportation Locations from the breadcrumbs trail below the AWARDS navigation bar.

The process of working with transportation locations is now complete.

  https://demodb.footholdtechnology.com/help/?12300