To update a nightly absences record, complete the following steps from the AWARDS Home screen:
TIP: If the nightly absences record to be worked with is for a former (discharged) consumer, click the Roster Archives check box before completing this step.
P - Present
A/H - Absent hospitalized
A/V - Absent vacation
A/O - Absent other
NOTE: When completing this step, keep in mind the following:
If the nightly absences record for the selected month and year was saved previously, a check mark icon appears next to each date in data entry mode. (Automatically set "A/H" values are shown as saved by default.) Previously saved codes can be updated as needed; however, when doing so hospitalizations must have a hospitalization-related status selected for them (for example, "A/H").
The code selection list is configurable and may vary from those values shown above. For more information on configuring this list, click here.
When using the built-in set of codes, the default code is "P" - present - unless a multi-day hospitalization episode has been entered in AWARDS for the consumer, month, and year selected in steps 4 and 5. In such cases the dates on which the consumer was in the hospital overnight automatically populate with "A/H" - absent hospitalized, instead. A "merged with hospitalization episodes data" message is displayed at the bottom of the page in such cases to help you identify the reason for those default "A/H" values.
Future dates are not available for nightly absences data entry.
TIP: To make additional updates at this time, click Return to Data Entry. To select another consumer for data entry, click Next Consumer, and repeat steps 3 through 8 as needed.
The process of working with nightly absences records is now complete.