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To enter, update, or delete records on the hospitals list, complete the following steps from the AWARDS Home screen:
NOTE: The hospitals list is shared across all programs in AWARDS.
TIP: When working on the index page, records are easily accessible using the following tools and navigation features:
"Show Records" display options - By default the index includes all hospital locations; however, the default display can be limited by clicking one of the following Show Records options in the left-hand menu:
- Available for Deletion - Limits the display to only those records that can be deleted. Hospital locations can only be deleted if they are not linked to a hospitalization episode within the Episodes feature.
- Active - Limits the display to only those records with at status of "Active," indicating that they are available for selection during Episodes data entry.
- Inactive - Limits the display to only those records with a status of "Inactive," indicating that they are not available for selection during Episodes data entry but that they will still display in reports if previously saved in client Episode records.
Sorting options - By default records in the index are sorted alphabetically by hospital name. Click a column header in the data table to sort the index by a different type of data. Click the heading again to reverse the sort.
Navigation options - 10 records are displayed on the page by default. To access records on subsequent pages of the index (when applicable), click the arrows in the bottom-right corner of the table. To display 25 or 50 records at a time, click the Show drop-down to the left of the record count, also in the bottom-right corner, and make a selection.
Once you select records on the index, a count of how many total records are selected is displayed in the action bar. Selections are maintained while moving from one page of the index to the next; meaning, you can select records on the first page (showing records 1-10 by default) and move to the next page (displaying records 11-20) without losing the selections made on the first page. Links for Show all selected records and Uncheck All are available beneath the index table for easy navigation.
Search and filtering options - A Search field is available on the action bar along with a corresponding Filter by drop-down list. To search the contents of the index (including those records not currently displayed on the page), enter a value in the Search field. The index is automatically updated as you type. To further narrow your search, use the Filter by selection to indicate whether the search should look at data in "All Columns" (the default) or a specific column. (Please note that the Search only looks at the content directly visible on the index. As a result, if any text is cut off in the display the search will only find results that match the portion you can currently see.)
Related features access - The Hospitals ReportBuilder link on the left-hand menu bar provides a shortcut to access the ReportBuilder for this feature. For instructions, click here.
Add a hospital record - To do so, click the add new icon from the action bar above the hospitals table. A new data entry page is displayed. Configure the fields and options on this page as necessary, and then click Save. The hospital record is saved, and a confirmation page is displayed.
TIP: For more information on each field/option available on the data entry page, see Hospitals Fields / Options.
Update an existing hospital record - To do so, click the record to be updated, or click the checkbox to the left of that record and then click the edit icon from the action bar above the hospitals table. The data entry page is displayed. Make changes to the information on this page as needed, and then click Save. The hospital record is saved, and a confirmation page is displayed.
TIP: For more information on each field/option available on the data entry page, see Hospitals Fields / Options.
View or print an existing hospital record - To do so, click the checkbox to the left the record to be viewed/printed, and then click the view icon from the action bar above the hospitals table. A read-only version of the record is displayed and can be printed as needed using your browser's print option.
Delete an existing hospital record - To do so, click the checkbox(es) to the left of the record(s) to be deleted, and then click the delete icon from the action bar above the hospitals table. A confirmation message is displayed. Click OK to proceed with the deletion. The selected record(s) are deleted and the updated index is displayed.
TIP: Prior to selecting records to be deleted, click the Available for Deletion radio button from the left-hand menu. The index is automatically refreshed to show only those records that can be deleted (those that not linked to a hospitalization episode within the Episodes feature).
Return to the Hospitals index - To do so, click the To Index icon from the action bar while working in a hospital record to return to the index page. You can also return to the index page at any time by clicking Hospitals from the breadcrumbs trail below the AWARDS navigation bar.
The process of working with hospital records is now complete.
https://demodb.footholdtechnology.com/help/?10230
