Configure Data Elements

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Programs configured to "Use HMIS Data Elements" (under System Setup > Agency Program Information > Add/Edit Entire Program) are set to use a default group of data elements on admission and discharge forms and within the HMIS Information section of client face sheets.  These default settings are based on HMIS project type and funding source - both also specified during program configuration.

The Configure Data Elements feature in AWARDS enables users to further refine which data elements are collected at the program/project, HMIS Project Type, and Funding source levels.  Specifically, using this tool they can designate which data elements should be hidden, shown, and required.

Required Permissions

  NOTE: This feature is not available to Local CoC admin users, regardless of permissions. 

The Configure Data Elements feature is available to users with the following permissions:

Program Chart Access
Configure HMIS Data Elements (only required to use the data entry component of this feature; read-only access is available by default)

  TIP: The Configure HMIS Data Elements permission cannot be assigned to oneself; it must be granted by another user with access to Permissions Maintenance.

In addition, unless you are in the "Executive Officer" or "System Administrator" user groups, you must have ONE of the following permissions:

Display Executive Administration Buttons
Permissions Data Entry
Permissions Data Entry for All Staff and Layers

  NOTE: Permissions are assigned using the Permissions Maintenance feature.  If you do not have access to that feature and need a permission listed here, please contact your supervisor or your local Help Desk for assistance.

Click-by-Click Instructions

Configuring Data Elements - Learn to specify which HMIS data elements are to be hidden, shown, or required for a program, project type, or funding source.

Frequently Asked Questions

Configure Data Elements Frequently Asked Questions