The CoC APR includes data on all persons served during the operating year.  The CoC APR is an unduplicated report, meaning that each client is reported on only once.  When clients have multiple program stays, the data from their most recent stay is used.

A full list of all clients included in the report can be seen by checking the "Show Individual Detail?" checkbox on the report settings page.  The individual detail displays at the bottom of the CoC APR.

Throughout the CoC APR, clients are split up into several categories:

  Leavers are those persons who were discharged (or moved out of a household) during the reporting period.

  Stayers are those persons who did not leave during the reporting period.

  Unaccompanied Youth are heads of household under 18 who have no household members.

  Households with Children include single adults as well as adult couples without children.

  Households with Children and Adults include any family with at least one person age 18 or older, and at least one person under age 18.

  Households with only Children include unaccompanied youth and families with only persons under age 18.

  Unknown Type generally refers to a person (or people in families) whose "Birthdate Data Quality" is listed as "Don't Know" or "Refused," and thus has family members who cannot be identified as children or adults, and a family type that cannot be identified.

The CoC APR counts the number of clients who were active in the program during the last Wednesday in January, April, July, and October.  Depending on the reporting period used to run the APR, these dates may fall in different years.

The March 2010 HMIS Data Standards required that all HUD programs begin collecting "Annual Updates" on all clients.  This information is collected on the face sheet in the "HMIS Info" section.  This information needs to be updated at least once a year for all clients, on or within 30 days of their admission anniversary, but before the end of the CoC APR reporting year.

In the CoC APR, several questions look at the most recent information available on clients.  For "leavers" this information comes from their discharge information.  For "stayers" this information comes from the Annual Update section whenever possible.  If no information has been entered into the Annual Update section, then the information is pulled from the client's intake sheet.

CoC APR data quality can be monitored in several ways:

  Individual Detail - If you check the box to Show Individual Detail? before running the APR, a chart containing the individual answers for each client is shown at the bottom of the report.  Each person is listed on a separate row.  Use the Individual Detail to determine which clients are missing data.

  Inline Details - Many of the numbers in the report have underlined links, referred to as "Inline Details." Click one of these links to see a filtered version of the Individual Details table that isolates the clients who are counted in that number.