The following frequently asked questions regarding the Encounters feature can be a useful reference when you have your own questions about the functionality.  Click a question from the list here to navigate directly to the corresponding answer, or scroll through the full list of questions and answers below.

How do I complete an IMO search for an encounter type?

Is it possible to automatically generate CCDAs for encounters when progress notes are written?

How do I complete an IMO search for an encounter type?

The IMO (Intelligent Medical Objects) search tool enables users to search for an encounter type and automatically pull the full encounter name into AWARDS.

This search is optional functionality that is only available by subscription as a licensed integrated service within AWARDS.  If it is currently turned on in your AWARDS database, you will see an "IT" icon to the right of the Encounter Type field during encounters data entry.

  NOTE: If you do not see this icon and are interested in learning more about having the IMO search tool added to your AWARDS database, please click here.

The process of using the IMO search tool varies based on whether you are starting a search from scratch, or replacing a previously selected value.  Instructions for both are provided here.

Completing a New Search

To complete an IMO search and pull encounter information into AWARDS, complete the following steps from the Encounters data entry page:

1. Click  your mouse cursor in the Encounter Type field and type the name of the encounter being recorded for the client.

  TIP: A full encounter name does not need to be entered; however, the IMO search requires at least the first three letters of an encounter type to find matches.  Keep in mind though that only 20 search matches are displayed in the search results, so the more of the encounter description you enter, the more likely you are to find what you're looking for in those 20 matches.

2. Click the IT icon. 

The search is initiated and the IMO Search dialog box is displayed.

This dialog box displays up to 40 matches for the search criteria you entered, with 10 results displayed on each page.  To navigate between the search match pages, if applicable, use the navigation arrows in the bottom right corner of the dialog box.

3. Click the radio button to the left of the correct encounter descriptor and associated codes.

  TIP: If the necessary encounter type is not listed, click the Search Term field in the upper-left corner of the dialog box, enter an adjusted search phrase, and then click Search to try again.

4. Click SELECT.  The IMO Search's encounter "descriptor" is pulled in the AWARDS Encounter Type field.  This value will be read-only, but can be adjusted as necessary using the instructions below for redoing a search.

The process of completing a new IMO search is now complete.

Redoing a Search

To make a change to an existing encounter type from the Encounters data entry page, complete the following steps:

1. Click the X to the right of the Encounter Type value to remove the existing encounter name.

2. Repeat the IMO search by following all of the steps under "Completing a New Search" in this same frequently asked question.

The process of redoing a search is now complete.

Return to the top of the page.

Is it possible to automatically generate CCDAs for encounters when progress notes are written?

Yes.  AWARDS databases set up to use the Interoperability Center can configure rules for automatic CCDA generation from notes using the Notes as Encounters on CCDA feature.

Return to the top of the page.

  https://demodb.footholdtechnology.com/help/?12188