Viewing the HMIS Grantee APR

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To view the read-only HMIS Grantee APR in AWARDS, complete the following steps:

    1. From the AWARDS Home screen, click Administration from the left-hand menu, and then click Fiscal.  The Fiscal fly-out menu is displayed.
    2. Click HMIS Grantee APR.  The HMIS Grantee APR settings page is displayed.

    1. Click the Continuum of Care drop-down arrow and select the continuum for which the report is to be run, or select "All CoCs" to report on the entire database.

  NOTE: Projects included in the report will include those where the settings under System Setup > Agency Program Information > Add/Edit Entire Program have been configured as follows:

- Use HMIS Data Elements - Checked
- Continuum Project - Set to "Yes"
- Continuum of Care - At least one specified.  For most questions on the report only projects with a CoC that matches the report criteria are counted, unless specified otherwise.
- HMIS Project Type - Many of the questions on the report cannot be answered unless a project type selection has been made.

    1. By default the report's Report Date Range is July 1st of the previous year, through June 30th of the current year.  If necessary, make changes to this default date range using mm/dd/yyyy format, or by selecting the correct dates using the available date picker icons.  

  TIP: The maximum report date range is 15 months.

    1. By default the report's Point In Time Date is the last Wednesday in January of the current year.  If necessary, make changes to the default date using mm/dd/yyyy format, or by selecting the correct date using the available date picker icon.
    2. The Send in AWARDS Messages checkbox is selected by default and cannot be un-checked.  As a result, you need not wait for the report to generate, and can navigate away from the HMIS Grantee APR feature after finishing the configuration process.  Once the report is ready for viewing, it is sent to you in the body of a message accessed via your Messages module inbox.  

  NOTE: The report will remain in your messages for one month, after which time it will be deleted. (The exact date of deletion will be displayed in red at the top of the report message for your reference.)  If you know you will need the report content after that time, be sure to download the Excel file (Excel or HTML content (Report Content.html) attached to the report message. If you don't download one of these attachments before the message is deleted, you will need to manually re-generate the report if you need access to it in the future.

    1. Click CONTINUE.  The report is displayed on the HMIS Grantee APR page.  

  NOTE: Because the Send in AWARDS Messages option is automatically used by this report, a notice is first displayed on the page to let you know that report generation is in process and that the report will be sent to your Messages module upon completion.  You can then navigate away from the page, or wait for the report to complete and display.

When reviewing the report's content, please keep in mind that detailed information on each section of the report and what it contains, can be found under HMIS Grantee APR Data.

  TIP: To export the report content (including individual detail, when applicable) to Microsoft Excel for further review and analysis, click Excel Link at the bottom of the page.

The process of viewing the HMIS Grantee APR is now complete.