Using the NYC CCoC Evaluation Tool







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To use the NYC CCoC Evaluation Tool , complete the following steps from the AWARDS Home screen in the NYCHMIS database:

    1. Click Administration from the left-hand menu, and then click Fiscal.  The Fiscal fly-out menu is displayed.
    2. Click NYC CCoC Evaluation Tool.  The NYC CCoC Evaluation Tool settings page is displayed.
    3. Click the Project drop-down arrow and select the project or group of projects for which the tool is to be used. 
    4. In the Date Range fields, specify the "From" and "To" operating year date range for which the tool is to be used.  The default date range is 10/1 of the previous year, through 9/30 of the current year.
    5. If a custom program group was selected in step 3, AND if all of the projects in the selected group have the same Project Type, check the Consolidated Report checkbox if needed.  When this option is selected, the clients are unduplicated and will display in one row.  If this option is NOT selected, or if another project grouping was chosen in step 3 (for instance, "All Agency Programs"), the projects are listed in the report details with one row per project.
    6. If a group of projects has been selected, check the Group Projects using Grant ID checkbox if needed.  When this option is selected, all projects with same grant ID will be listed in the same report row.
    7. The Send in AWARDS Messages checkbox is selected by default and cannot be un-checked.  As a result, you need not wait for the export file to generate, and can navigate away from the Evaluation Tool feature after finishing the configuration process.  Once the report data is ready, it is sent to you in the body of a message accessed via your Messages module inbox. 

  NOTE: The report will remain in your messages for one month, after which time it will be deleted.  (The exact date of deletion will be displayed in red at the top of the report message for your reference.)  If you know you will need the report data after that time, be sure to download the file attached to the message.  If you don't download that attachment before the message is deleted, you will need to manually re-run the tool if you need access to the data in the future. 

    1. Click CONTINUE.  The NYC CCoC Evaluation Tool is displayed.  For more information on the data found there, click here.

  NOTE: Because the Send in AWARDS Messages option is automatically used by this report, a notice is first displayed on the page to let you know that report generation is in process and that the file will be sent to your Messages module upon completion.  You can then navigate away from the page, or wait for the data to be displayed.

  TIP: If you have run the tool for one project or using the Consolidated Report option, a Run CoC APR Report button is available at the bottom of the page and can be used to generate the CoC APR.  For details about the CoC APR report, click here. (This option is not available when usig the Group Projects using Grant ID setting in step 6.)

The process of using the NYC CCoC Evaluation Tool is now complete.

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