Updating a Run Schedule

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To update transportation run schedule information, complete the following steps from the AWARDS Home screen:

    1. Click Administration from the left-hand menu, and then click Operations.  The Operations fly-out menu is displayed.
    2. Click Rides, and then click Ride Sheets.  The Transportation Run Schedule settings page is displayed.
    3. In the Run Number Range from and To fields, enter the range of run numbers for which information is to be updated.  To limit updates to one run number, enter that number in both fields.
    4. Click the Ride Date Range from and to drop-down arrows and select the range of dates for which ride information is to be updated.  Only those rides scheduled for a date falling within that range and for the run number(s) entered will be available for updating.

  TIP: The number of runs entered in the Run Number Range fields multiplied by the number of days in the Ride Date Range fields, cannot exceed 1000.

    1. Click the Database drop-down arrow and select "Data Entry."
    2. Click the Sort By drop-down arrow and select "Date-Run Number-Pickup Time."
    3. Click CONTINUE.  The Transportation Run Schedule data entry page is displayed.
    4. Configure the fields and options on this page as follows:

  Ride Taken - Click the drop-down arrow and select one of the ride status options to indicate whether the ride was taken or not.  Available options are "Transported," "No Show," and "Canceled."

  Pickup Time - Defaults to the time entered on the Ride Request Information page.  Use the drop-down arrows to make changes to reflect the actual pickup time as needed.  (Changing the pickup time on this page will not affect the scheduled pickup time entered on the Ride Request Information page.)

  Drop Off Time - Use the drop-down arrows to specify the time at which the rider(s) arrived at the destination.

    1. Repeat step 8 as necessary until all ride taken selections have been made.
    2. Click SAVE.  The transportation run schedule information is saved, and the Transportation Run Schedule page is re-displayed.

The process of updating transportation run schedule information is now complete.