In order for a project to have the PATH QCMRs and Data Export available for it, it must have been set up as a PATH Services project under System Setup.  This project configuration takes place in two steps, each of which is detailed below:

Creating a PATH Services Project

Entering PATH Contract Data

Creating a PATH Services Project

To set up a new PATH Services project, complete the following steps:

1. From the AWARDS Home screen, click Administration from the left-hand menu, and then click System Setup.  The System Setup fly-out menu is displayed.
2. Click Agency Program Information.  The Agency Programs Update Menu page is displayed.
3. Click Add/Edit Entire Program.  The Add/Edit Programs page is displayed. 
4. Click Add New Program.  The Agency Program Information page is displayed.  By default, the first of the program information tabs, "General Settings," is open on this page.
5. Configure the fields and options on each of the program information tabs as necessary, being sure to set the following PATH-relevant options:

  HMIS Settings Tab, Funding Source - In order for the PATH ARS to be available for a project, that project must have a Funding Source of "HHS: PATH - Street Outreach & Supportive Services Only."

  HMIS Settings Tab, HMIS Project Type - In order for the PATH ARS to be available for a project, the HMIS Project Type must be "Street Outreach" or "Services Only."

  TIP: For information on all other program setup fields and options, click here.

6. Click CONTINUE.  A confirmation dialog box is displayed.
7. Click CONTINUE to confirm that the changes made should be saved.  A read-only report version of all agency program information is displayed.

The process of setting up a PATH Services project is now complete.

Entering PATH Contract Data

Part of the setup process for PATH Services project is to enter their contract data.  To do so, complete the following steps:

1. From the AWARDS Home screen, click Administration from the left-hand menu, and then click System Setup.  The System Setup fly-out menu is displayed.
2. Click Agency Program Information.  The Agency Programs Update Menu page is displayed.
3. Click PATH Information.  The PATH Contract Data settings page is displayed.

 

4. Click the Program drop-down arrow and select the project for which the contract data is to be entered.

  NOTE: The Program selection list includes only those project configured with a Funding Source of "HHS: PATH - Street Outreach & Supportive Services Only" and an HMIS Project Type of "Street Outreach" or "Services Only."  For more information on PATH project setup, click here. Funding Source and Project Type are addressed in step 5 of the linked procedure. 

5. Confirm that the Database option is set to its default value - "Data Entry." 
6. Click the Select Program Year drop-down arrow and select the year for which the contract data is being entered.  The default value is the current year.

  TIP: In this context a program year begins in July of the year selected here, and goes through June of the following year.

7. Click CONTINUE.  The PATH Contract Data data entry page is displayed.

8. In the "PATH Service Information" portion of the page, enter contract data for the selected year by configuring the following fields/options as needed:

  Federal PATH Funds

  Matching Funds

  Total Dedicated Funds

  Number of staff supported by PATH funds

  Number of FT employees supported by PATH funds

  Type of Organization

  First Contract Reporting Quarter

  USTF Code

  TIP: The USTF Code is specific to New Jersey, and displays on the QCMRs.

9. Click UPDATE.  The contract data is saved and a read-only confirmation page is displayed.

The process of entering PATH contract data is now complete.

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