To enter or update group activity schedule information, complete the following steps from the AWARDS Home screen:

1. Click the Program drop-down arrow in the upper-right corner of the page and select the program for which group schedules are to be worked with.
2. Click Charts from the left-hand menu, and then click Services - Group.  The Group Services fly-out menu is displayed.
3. Click Group Schedule Setup.  The Group Schedule Setup fly-out menu is displayed.
4. Click Group Schedules.  The Group Activity Schedules Settings page is displayed. 

5. Click the Activity drop-down arrow and select the activity for which the schedule is to be entered or updated.
6. Click CONTINUE.  The Group Activity Schedules page is displayed.

7. Make changes or additions to the activity schedule information using the following fields and options on this page:

  Weekday - Click this drop-down arrow and select the day of the week on which the group activity is scheduled to take place.

  Location - Click this drop-down arrow and select the activity location.  If the correct location is not listed, select "Other Location" and fill in the corresponding Other field.

  NOTE: The locations available for selection here are those that have been configured using the System Setup module, Agency Program Information, Configure Locations feature.  For more information, see Configure Locations.

  Start Date - In this field, type or make changes to the date on which the group first met (using mm/dd/yyyy format).

  End Date - If applicable, type or make changes to the date on which the group stopped, or is to stop, meeting (using mm/dd/yyyy format).

  Start Time - In this field, type or make changes to the time at which the group activity begins on the selected weekday (using HH:MM AM/PM format).

  End Time - In this field, type or make changes to the time at which the group activity ends on the selected weekday (using HH:MM AM/PM format).

  Cycle - Click this drop-down arrow and select "Weekly," "One-Time," or "Bi-Weekly" to indicate how frequently this group meets.

  TIP: If "One-Time" is selected, the Start Date and End Date on that row must be the same date, not a range.

  Group Leader - Click this drop-down arrow and select the group leader for this activity.

  Group Co-Leader - From the co-leader list click the name of the appropriate co-leader.  To select multiple co-leaders, press <SHIFT> and click each staff member's name.

  NOTE: The Group Co-Leader option is not on by default. If you are interested in having it turned on in your AWARDS database, please contact the Help Desk for assistance. Please include in your request a list of program types to which this enhancement should be applied.

  Delete - If it is necessary to delete part of the activity schedule, click this checkbox.  When CONTINUE is clicked in step 9, the corresponding line of the schedule record will be deleted.

8. Click CONTINUE.  The group activity schedule information is saved and displayed on the read-only Group Activity Schedules confirmation page.

  TIP: To make further changes or additions to the group activity schedule, click DATA ENTRY to return to the Group Activity Schedules page.

The process of entering or updating group activity schedule information is now complete.

  https://demodb.footholdtechnology.com/help/?10388