Initial incident reports comprise the first of two forms that need to be completed when recording and following-up on an incident.  They are designed for the purposes of recording basic incident information, and are meant for use by general staff.

To enter a new initial incident report, please complete the following steps from the AWARDS Home screen:

1. Click the Program drop-down arrow in the upper right-hand corner of the page and select the program for which an incident is to be entered.
2. Click Charts in the left-hand menu, and then click Incidents. The Open Incident Reports page is displayed.

3. If the incident being entered should include a FormBuilder form, click the Include drop-down arrow in the "Create New Report" row and select that form. 

  TIP: The Include selection option is only available when forms created in the FormBuilder have been set to display in incident reports for the selected program.

4. If a former (discharged) client participated in the incident being entered, click Roster Archives beneath the incidents table.
5. Click Create New Report. The Incident Draft Form page is displayed.
6. Configure the fields and options on this page as necessary.  For more information on each field/option, see the Initial Incident Report Fields/Options.
7. Click CONTINUE.  The initial report is saved and a read-only report version of the information is displayed on the Incident Draft Form page.
8. At this time, any of the following tasks may be completed:

  Printing the Initial Report - Click Printable Form.  A printable version of the initial report is displayed and the browser's print options may be used to print it.

  Updating the Initial Report - Click DATA ENTRY at the bottom of the page.  The Incident Draft Form page is displayed.

  NOTE: For instructions on making updates to the initial incident report at a later time, see Updating an Initial Incident Report.

  Locking / Filing the Initial Report - Click DATA ENTRY.  The Incident Draft Form page is displayed.  If no more information needs to be added to this report, click LOCK/FILE REPORT. The initial report is locked from further changes and is filed for review by members of the incident review committee.  A read-only report version of the initial report is also displayed.

  NOTE: For instructions on locking/filing the initial incident report at a later time, see Updating an Initial Incident Report.

The process of entering an initial report is now complete.

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