Employee File Cabinet

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The AWARDS Employee File Cabinet enables users with the appropriate authority to upload files to attach them to the records of a specific employee.  Once uploaded, those files can be accessed by anyone with the authority to view that employee's staff information.

Uploaded files open in a new window, outside of AWARDS, using the software that was used to create them (i.e., Adobe Acrobat or Microsoft Word). If changes are made to a file once it has been opened and the updated file is saved on the user's device, those updates will not be reflected in AWARDS; rather, the updated file must be uploaded in place of the original version. 

  TIP: In addition to the Employee File Cabinet, separate Client and Agency File Cabinets are also available in AWARDS.  The Client File Cabinet enables users to attach client-specific documents to file cabinets accessible within individual face sheets and the Services-Individual module.    The Agency File Cabinet enables users to attach general agency-wide documents to a centrally located File Cabinet accessible to all users.

Required Permissions

The Employee File Cabinet feature is available to members of the "System Administrator" user group and to users with the following permissions:

Display Executive Administration Buttons (not required for members of most user groups, including "Executive" and "Direct Care" level groups or "Human Resources Staff")
Human Resources (ONE of three available - which of the three you have impacts your ability to work with the data found in the HR module; for more info, click here)

  NOTE:  Permissions are assigned using the Permissions Maintenance feature.  If you do not have access to that feature and need a permission listed here, please contact your supervisor or your local Help Desk for assistance.

Click-by-Click Instructions

Working with the Employee File Cabinet - Learn to upload, make changes to, delete, and view Employee File Cabinet files.

Configuring the Employee File Cabinet Categories List - (For AWARDS Administrators) - Learn to set up and make changes to an agency-wide list for file categorization.

Using the Employee File Cabinet ReportBuilder - Learn to generate customized reports of Employee File Cabinet data along with basic employee demographics.

Frequently Asked Questions

Employee File Cabinet Frequency Asked Questions

Service Agreements

File Cabinet - Additional Storage Space Information & Pricing Guide