AWARDS provides its users with a great deal of granularity in regard to Human Resources data and functionality.  Specifically, access to HR-related features and the data they contain are governed by three permissions:

  Human Resources Data Full Access

  Human Resources Data Read Only

  Human Resources Data Work Supervisees

Which of these three permissions a user is given (if any) directly impacts his or her ability to view and work with the data found in the AWARDS HR-related features.  The table that follows lists each of those features and details the level of access to each based on which HR permission a user has.

  TIP: When reviewing the HR permissions rules in this table, please keep in mind that:

In order to access the Human Resources module, users must have the Display Executive Administration Buttons permission.  Without that permission the HR module will not be shown on the user's AWARDS Home screen, regardless of any HR permission they may have.

Only ONE of the three human resources permissions should ever be assigned to any one user at a given time.  If more than one is assigned, access does not necessarily default to the higher of the two.  For example, if both the Full Access and Work Supervisees permissions are assigned to a user, that user will only see his or her supervisees when completing HR tasks, not the full staff list.

The definition of "supervisory tree" varies from feature to feature.  As a result, the list of supervisees for each may be different.  For example, in some features supervisory tree means the user and his or her direct supervisees.  In other features the supervisory tree also includes another layer or layers below that to encompass the supervisee's own supervisees and so on.

Some of the features listed below can be accessed from more than one location in AWARDS. For example, Staff Training information can be found in both the Human Resources and Services - Group modules.  The access and usage rules listed in the table apply to all locations from which the user has access unless noted otherwise.

* In the context of multi-agency, HMIS, and single-agency divisional databases, "All Staff" means all staff within the user's agency/division as assigned in the Human Resources module Staff Information feature.  An exception to this can be found with Continuum staff, who have access to data for staff in all agencies/divisions.

** An option is available behind-the-scenes in AWARDS to allow read-only access to salary history information for one's supervisory tree if he/she has this HR permission.  (In this context the supervisory tree includes the user's supervisees, as well as the supervisees of those individuals.) If you are interested in having that option turned on, please contact the Help Desk.

*** For those with access to these features, they can be found within employee Staff Information records. In the case of Work Schedules, if you do not have access to Staff Information, use the following path instead: navigation bar > your username > Attendance > Work Schedules. 

**** Users must have the Staff Training Data Entry permission in order to access and work with staff training records, regardless of which HR permission they have.  When a user has both the Staff Training Data Entry permission and an HR permission, the level of staff training record access is governed by the HR permission as outlined in the table above, irrespective of the location in AWARDS from which the Staff Training feature is accessed.  Users with the Staff Training Data Entry permission who do NOT have an HR permission have full staff training data entry access via a Staff Training button on the Home screen or in the Services - Group module.

  https://demodb.footholdtechnology.com/help/?11422