Procedures Frequently Asked Questions






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The following frequently asked questions regarding the Procedures feature can be a useful reference when you have your own questions about the functionality.  Click a question from the list here to navigate directly to the corresponding answer, or scroll through the full list of questions and answers below.

How do I complete an IMO search for a procedure?

When completing an IMO search, what does the placeholder code IMO001 mean?

Why, while entering a new record, does selecting a procedure from the drop-down list cause the code set to populate, but not the code?

How do I complete an IMO search for a procedure?

The IMO (Intelligent Medical Objects) search tool enables users to search for a procedure and automatically pull the full procedure name into AWARDS.

This search is optional functionality that is only available by subscription as a licensed integrated service within AWARDS.  If it is currently turned on in your AWARDS database, you will see an "IT" icon to the right of the Procedure field during procedures data entry.

  NOTE: If you do not see this icon and are interested in learning more about having the IMO search tool added to your AWARDS database, please click here.

The process of using the IMO search tool varies based on whether you are starting a search from scratch, or replacing a previously selected value.  Instructions for both are provided here.

Completing a New Search

To complete an IMO search and pull procedure information into AWARDS, complete the following steps from the Procedures - Data Entry page:

    1. Click your mouse cursor in the Procedure field and type the name of the procedure ordered for the client.

  TIP: A full procedure name does not need to be entered; however, the IMO search requires at least the first three letters of a procedure to find matches.  Keep in mind though that only 20 search matches are displayed in the search results, so the more of the procedure description you enter, the more likely you are to find what you're looking for in those 20 matches.

    1. Click the IT icon. 

The search is initiated and the IMO Search dialog box is displayed.

This dialog box displays up to 40 matches for the search criteria you entered, with 10 results displayed on each page.  To navigate between the search match pages, if applicable, use the navigation link in the bottom right corner of the dialog box (circled in the image above).

    1. Click the radio button to the left of the correct procedure descriptor and associated codes.

  TIP: If the necessary procedure is not listed, click the Search Term field in the upper-left corner of the dialog box, enter an adjusted search phrase, and then click Search to try again.

    1. Click SELECT.  The IMO Search's procedure "descriptor" is pulled in the AWARDS Procedure field.  This value will be read-only, but can be adjusted as necessary using the instructions below for redoing a search.
    2. If necessary, click the Code Set drop-down arrow and select a different code set.  The procedure Code is automatically adjusted accordingly.

The process of completing a new IMO search is now complete.

Redoing a Search

To make a change to an existing procedure name from the Procedures - Data Entry page, complete the following steps:

    1. Click the X icon to the right of the Procedure value to remove the existing procedure name.

    1. Repeat the IMO search by following all of the steps under "Completing a New Search" in this same frequently asked question.

The process of redoing a search is now complete.

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When completing an IMO search, what does the placeholder code IMO001 mean?

  NOTE: The IMO (Intelligent Medical Objects) search tool enables users to search for a diagnosis condition and automatically pull the full condition text and code into AWARDS.  This search is optional functionality that is only available by subscription as a licensed integrated service within AWARDS.  If it is currently turned on in your AWARDS database, you will see an "IT" icon to the right of the condition field during diagnoses data entry.

IMO will return a code of "IMO001" when there's a term that's relevant for clinical documentation that doesn't have a corresponding value in a code set or a billable context; in other words, when the fairly specific criteria laid out by the ICD, LOINC, or CPT code are not met.  Terms that have clinical documentation, but not billing value generally also have a SNOMED code attached, because it's a more descriptive code set, but one also not typically used for billing.

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Why, while entering a new record, does selecting a procedure from the drop-down list cause the code set to populate, but not the code?

If you have selected one or more procedures from the available drop-down selection list, the code set automatically updates to "SNOMED-CT."  The code itself will also be auto-populated based on your procedure selection; however, the code value will not be displayed until after the procedure record is saved for the first time.  Upon saving the code is shown on both the Procedures - Index page, as well as in individual procedure records when opened in data entry or report modes.

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