The following frequently asked questions provide details on the most commonly asked about pieces of the Update user Group feature. Click a question from the list here to navigate directly to the corresponding answer, or scroll through the full list of questions and answers below.
The Local CoC Admin user group is available in divisional and HMIS databases. It enables the agency to specify users who have been given access to oversee an entire Continuum of Care (CoC).
User properties for members of the Local CoC Admin group are accessed via the Update User Group feature by completing the following steps:
Designated County / Continuum of Care - Select at least one CoC and/or County to limit the user's access to.
Aggregate Data View - If the user should not be able to see any individual detail and instead be limited to viewing aggregate data only, click this checkbox.
Permitted Actions - Specify the action(s) the user is permitted to complete within the selected CoC and/or County.
TIP: If you know that the permitted actions are the only item you need to update, click Local CoC Admin Properties in step 5 instead of Apply Update.
The update process is now complete.
Once a Local CoC Admins has been configured, he/she can see data for all programs that only have clients in his/her own CoC. If a program is in multiple CoCs, some reports will filter clients based on "Client Location" so that only those clients and their household members assigned to the Local CoC Admin's own CoC are included. Other reports exclude programs located in multiple CoCs. Those for which the filter are in place are as follows:
- Supportive Services Delivery Report
- Service Contacts ReportBuilder
- HMIS ReportBuilder
- HMIS History ReportBuilder
- Demographics ReportBuilder
- Household ReportBuilder
- Program Profile Report
- System Performance Measures Report
NOTE: All persons in a household are considered to have the same Client Location.
Only continuum staff see the Configure User Groups feature in databases that contain more than one agency.