Allergy Record Fields / Options

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Below is an alphabetical list of the fields and options located on the Allergies - Data Entry page.  To jump directly to the information for a specific field or option, press <Ctrl+F> to access your browser's search field and enter the name of the field/option in question.

  NOTE: A gear icon  next to a field or option in this list indicates that it is either optional (and therefore not automatically in all AWARDS databases), or that some aspect of it (for example drop-down selections or its status as required/not required) is configurable.  For information on the ways in which this data entry page can be configured, see the Medical Module - Implementation Requests Form (Allergies sections)To request some or all of the configuration options detailed there, complete the form and submit to [email protected].


Only available when Type is set to "Drug Allergy," "Drug Intolerance," or "Propensity to Adverse Reactions to Drug." If applicable, click this toggle to indicate that the client is allergic to an entire group of drugs (for example, Penicillins).

Inactive Date

Only available when Status is set to "Inactive."  In the Inactive Date field, type the date on which the allergy became inactive (using mm/dd/yyyy format) or select the date using the available date picker.  The date entered must be on or before today's date, and after the Onset Date.

No Known

If a client's allergies index contains no records and the Add New icon is clicked, data entry includes a No Known toggle at the top of the page.  If the toggle is clicked to set it to "Yes,"and the page is saved, a "No Known" record is then displayed in the allergies index for the client.  This can be used to help more easily distinguish which clients do not have allergies as opposed to those for whom no allergies data entry has been done.  If an allergy record is later entered for the client, the "No Known" record is automatically removed and this toggle is no longer available on new allergy records for him/her, even if that allergy later has an end date recorded for it..

Onset Date

In the Onset Date field, type the relative onset date of the allergic reaction (using mm/dd/yyyy format) or select the date using the available date picker.


In the Reaction field, type or make changes to the description of the allergic reaction that occurs when the consumer ingests or comes in contact with the listed substance.


The RxNorm field is available when the allergy Type is set to "Drug Allergy," "Drug Intolerance," or "Propensity to Adverse Reactions to Drug."  It automatically searches the RxNav database for an RxNorm code, and selects the best matched based on the value entered for Substance.

A link to the RxNav medication search tool is available next to the field name, which opens the national RxNav database to allow you to search for a more specific RxNorm code if desired, or if no match was found by the system.

  NOTE: While the RxNorm code pre-populates, it remains in data entry mode for editing if it is necessary to make any changes.


Click the Severity drop-down arrow and select the severity of the reaction described in the "Reaction" field.  Available options are:  "Mild," "Mild to Moderate," "Moderate," "Moderate to Severe," "Severe," and "Fatal."


Click the Status drop-down arrow and make a selection to indicate whether the allergy is "Active" or "Inactive."  The default value is "Active."


In the Substance field, type or make changes to the substance to which the consumer is allergic.  This can include, but is not limited to, any medications, foods, or environmental elements.

  NOTE: When working with an allergy record whose Type is related to a medication ("drug allergy," "drug intolerance," or "propensity to adverse reactions to drug"), the Substance field contains a search feature that automatically suggests medication matches after five characters have been entered. The search results contain the name (both branded and generic) and the strength/unit information.  Once a match is selected from the list, the medication is displayed in the Substance field, and the associated Rx Norm information is automatically populated and cannot be edited.

If the medication being entered is not listed in the search results, free text can be entered in the Substance field without a selection from the searchable library, instead saving what was manually entered.


Click the Type drop-down arrow and select the allergy type.  This list contains a standardized set of allergy types so that data can be translated into the SNOMED code set and easily transmitted across different systems.