Viewing the PATH ARS







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To view the read-only PATH ARS, complete the following steps from the AWARDS Home screen:

    1. From the AWARDS Home screen, click Administration from the left-hand menu, and then click Fiscal.  The Fiscal fly-out menu is displayed.
    2. Click PATH Annual Report Survey.  The PATH Annual Report Survey settings page is displayed.

    1. Click the Project drop-down arrow and select the PATH project for which the ARS is to be viewed, or a group of projects.

  NOTE: The Project selection list includes projects that meet the following requirements, based on their configuration under System Setup > Agency Program Information > Add/Edit Entire Program.  (For more information on setting up PATH programs with these requirements, see Setting Up a PATH Program.)

The project must be set to "Use HMIS Data Elements"

The Funding Source must be set to "HHS PATH - Street Outreach & Supportive Services Only"

The HMIS Project Type must be either "Services Only" -OR- "Street Outreach"

The Project selection list also includes any project groupings that include at least one eligible project based on the above requirements.  The report can be run for an individual project, or one of those groups.  If a grant consists of both a Street Outreach component AND a Services Only component, then the report should be run for both projects at the same time by selecting one of the group/combined options such as "All Agency Programs." 

    1. By default the report's Date Range is July 1st of the previous year, through June 30th of the current year.  If necessary, make changes to this default date range using mm/dd/yyyy format, or by selecting the correct dates using the available date picker icons.

  TIP: The maximum report date range is 18 months.

    1. If necessary, click the Show Individual Detail? checkbox to include a table of individual client-level detail at the bottom of the report page.

  NOTE: When individual detail is included, each client in the report (for any question) is listed on a separate row in the detail table.  Columns of the table detail not only every data element needed by the report (not including information about services or referrals), but also whether each client was PATH Eligible (meaning they had a Mental health Problem and a Disabling Condition) and PATH Enrolled (meaning they have a PATH status of "Yes"), and which project (program) he/she was active in and whether it was a "Street Outreach" or "Services Only" project.  Inclusion of these client details can be particularly use if it's necessary to troubleshoot report content; however, keep in mind that not every client listed there is counted in every question, as some questions only apply to PATH Eligible or PATH Enrolled clients.

Local CoC Admins do not have this option available to them. 

    1. The Send in AWARDS Messages checkbox is selected by default and cannot be un-checked.  As a result, you need not wait for the report to generate, and can navigate away from the PATH ARS feature after finishing the configuration process.  Once the report is ready for viewing, it is sent to you in the body of a message accessed via your Messages module inbox.  

  NOTE: The report will remain in your messages for one month, after which time it will be deleted.  (The exact date of deletion will be displayed in red at the top of the report message for your reference.)  If you know you will need the report content after that time, be sure to download the Excel file (Excel File.zip) or HTML content (Report Content.html) attached to the report message.  If you don't download one of these attachments before the message is deleted, you will need to manually re-generate the report if you need access to it in the future. 

    1. Click CONTINUE.  The report is displayed on the PATH Annual Report Survey page.

  NOTE: Because the Send in AWARDS Messages option is automatically used by this report, a notice is first displayed on the page to let you know that report generation is in process and that the report will be sent to your Messages module upon completion.  You can then navigate away from the page, or wait for the report to complete and display.

When reviewing the report's content, please keep in mind the following:

  Data originates from AWARDS as follows:

ARS Data

Location in AWARDS

Budget Info

System Setup > Agency Program Information > PATH Information

Enrollment Status

Profile > Face Sheet > PATH Status questions
- and/or -
Discharge > Process Discharge > PATH Status questions

Services

Services-Individual > Contacts Log (Supportive Services Checklist) > Services that start with "PATH"

Referrals

Services-Individual > Service Referrals

For more detailed information on each section of the report and what it contains, see PATH ARS Data.

  Some questions apply only to PATH Eligible or PATH Enrolled clients.  As a result, if step 5 was set to include individual detail, not every client listed in the detail table is necessarily counted in every report question.

  TIP: To export the report content (including individual detail, when applicable) to Microsoft Excel for further review and analysis, click Excel Link at the bottom of the page.

    1. The files provided in the CSV Export File link at the end of the report (before the Individual Details table) can be downloaded from AWARDS and then uploaded to SAMHSA's PDX website.  These files can also be downloaded and uploaded from the PATH_ARS_CSV.zip attachment sent with the report to the AWARDS Messages module.

The process of viewing the PATH ARS is now complete.

  https://demodb.footholdtechnology.com/help/?11537