Posting Invoices to Accounts Receivable

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Posting invoices to Accounts Receivable in AWARDS locks them from further editing and indicates to AWARDS that remittance information is expected.  To post an invoice batch to Accounts Receivable, complete the following steps:

    1. From the AWARDS Home screen, click Administration from the left-hand menu, and then click Fiscal.  The Fiscal fly-out menu is displayed.
    2. Click BillingBuilderThe BillingBuilder Menu page is displayed. 

    1. Click Post Billings to A/R.  The Post Billings to A/R page is displayed.
    2. Click the Batch Number drop-down arrow and select the batch to be posted.
    3. Click the Fiscal Period drop-down arrow and select the period to which the invoices are to be posted.
    4. If necessary, click the Force Batch Posting checkbox.  This option forces a batch to post to A/R, and would only be used to post a batch that doesn't follow the typical batch posting rules. 

  NOTE: This option is only available to users who have had the Force Batch Posting permission assigned to them under Permissions Maintenance.

    1. Click CONTINUE.  The Post Billings to A/R page is displayed, asking you to confirm the posting. 

  TIP: If Force Batch Posting was selected in step 6, you will also be shown the following warning:

You are about to force a batch to post against the normal posting rules in AWARDS.  This means that you could have duplicate invoices posted and/or invoices that do not match the related service documentation.  Are you sure you want to force post this batch?

Please consider carefully before proceeding.

    1. Click the Confirm Batch Posting? drop-down arrow and select "Yes." 

IMPORTANT! Posting to Accounts Receivable can be reversed by AWARDS users.  If an invoice batch does not have remittance information uploaded into AWARDS and no payments or adjustments have been posted to invoices within the batch, the batch can be unposted.

    1. Click CONTINUE.   The Post Billings to A/R page is refreshed and displays a message confirming the post.  

The process of posting invoices to Accounts Receivable is now complete.