* Maintaining Your Rolodex

Important!

Rolodex retiring in August, export your data now! If you are using this feature, please make plans to export your Rolodex data from AWARDS by August 1, 2018 as the Rolodex feature will be retired at that time. To export your Rolodex in its entirety, complete a search without entering any name values, and then use the Excel file link available above the results table.

To add, update, or delete a Rolodex entry, complete the following steps:

From the AWARDS Home screen, click Administration from the left-hand menu, and then click Rolodex. The Rolodex - Search page is displayed.
In the Organization Name and/or First and Last Name fields, type the name of the organization or individual contact for which a Rolodex entry is to be added, updated, or deleted.
When updating or deleting an existing entry, narrow entry selection by clicking the Entry Code drop-down arrow and choosing the type of entry to be updated or deleted. Available selections are: "Emergency (Public)," "General (Public)," "Personal (Private)," and "All Listings."

If the entry type is unknown, leave this option at its default value - "All Listings."

Click CONTINUE. The Rolodex - Search Results page is displayed.

This page contains a list of all Rolodex entries matching the criteria specified on the previous page.

Tip:	To export your Rolodex information out of AWARDS, click the Excel File link above the results table.

From this page, complete one or more of the following data entry tasks:

Add a New Rolodex Entry - If the contact you wanted to add is included in the results on this page, the new entry does not need to be made. If the contact you wanted to add is not listed, click Add New Entry. The Rolodex - New Entry page is displayed. Configure the fields/options on this page as necessary, and then click CONTINUE. The Rolodex entry is saved and the updated Rolodex - Search Results page is displayed.
Update an Existing Rolodex Entry - To do so, click the Rolodex entry to be updated. The Rolodex - Update Entry page is displayed. Make changes to the values in the fields and options on this page as necessary. When all changes have been made as necessary, click CONTINUE. The Rolodex entry is saved and the updated Rolodex - Search Results page is displayed.
Delete an Existing Rolodex Entry - To do so, click the Rolodex entry to be deleted. The Rolodex - Update Entry page is displayed. Confirm that you've chosen the correct entry, and then type "Delete" in the Organization Name field. Click CONTINUE. The Rolodex entry is deleted and the updated Rolodex - Search Results page is displayed.

The process of adding, updating, or deleting a Rolodex entry is now complete.

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