Working with Diagnoses Information







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To enter, update, or delete a diagnosis record, complete the following steps from the AWARDS Home screen:

    1. Click Charts from the left-hand menu, and then click Medical.  The Medical fly-out menu is displayed.
    2. Click Diagnoses.  The Diagnoses index page is displayed.

    1. Click the Program drop-down arrow from the upper-right corner of the page and select the program associated with the client for whom diagnosis records are to be worked with.
    2. Click the Client drop-down arrow and select the client for whom diagnosis records are to be worked with.

  TIP: If the diagnosis records to be worked with are for a former (discharged) client, first click the Archives toggle to the right of the Client selection option.

The index page is automatically refreshed to display any active diagnosis records for the selected client.

  TIP: When working on the index page, records are easily accessible using the following tools and navigation features:

"Show Records" display options - By default the index includes only current diagnosis records (those with a diagnosis date on or before today's date that have no end date, or that have an end date on or after today's date).  To expand the display to all diagnosis records instead, click All under "Show Records" in the left-hand menu.  An Available for Deletion display option is also available.

Sorting options - By default records in the index are sorted by diagnosis date, with the most recent records first.  Click a column header in the data table to sort the index by a different type of data.  Click the heading again to reverse the sort.

Navigation options - 10 records are displayed on the page by default.  To access records on subsequent pages of the index (when applicable), click the arrows in the bottom-right corner of the table.  To display 25 or 50 records at a time, click the Show drop-down to the left of the record count, also in the bottom-right corner, and make a selection.

Once you select records on the index, a count of how many total records are selected is displayed in the action bar. Selections are maintained while moving from one page of the index to the next; meaning, you can select records on the first page (showing records 1-10 by default) and move to the next page (displaying records 11-20) without losing the selections made on the first page. Links for Show all selected records and Uncheck All are available beneath the index table for easy navigation.
Search and filtering options - A Search field is available on the action bar along with a corresponding Filter by drop-down list.  To search the contents of the index (including those records not currently displayed on the page), enter a value in the Search field.  The index is automatically updated as you type.  To further narrow your search, use the Filter by selection to indicate whether the search should look at data in "All Columns" (the default) or a specific column.  (Please note that the search only looks at the content directly visible on the index; as a result, if any text is cut off in the display, the search will only find results that match the portion you can currently see.)

Related features access - Links to one or more of the following related pieces of functionality may be available in the left-hand menu, based on your agency's configuration:

- Diagnoses ReportBuilder - Provides a shortcut to the ReportBuilder for this feature, available for the purposes of reporting on all ICD-10 diagnosis records entered in a client's chart in the past and present.  For instructions on using this ReportBuilder, click here.

- Legacy Diagnoses ReportBuilder - Provides a shortcut to a ReportBuilder available for the purposes of reporting on all diagnoses records entered in a client's chart in the past and present, including DSM-IV and ICD-9 records.  For instructions on using this ReportBuilder, click here.

- Patient Education - Provides a shortcut to the main page of the National Institute of Health's MedlinePlus database, where searches for education materials can be performed on specific diagnoses.

    1. At this time, complete one or more of the following tasks as needed:

   Add a new diagnosis record - To do so, click the add new icon from the action bar above the diagnoses table.  A new data entry page is displayed.  Configure the fields and options on this page as necessary, and then click Save.  The diagnosis record is saved, and a confirmation page is displayed.

  TIP: For more information on each field/option available on the data entry page, see Diagnosis Fields / Options.

   Make changes to an existing diagnosis record - To do so, click the record to be updated, or click the checkbox to the left of that record and then click the edit icon from the action bar above the diagnoses table.  The data entry page is displayed.  Make changes to the information on this page as needed, and then click Save.  The diagnosis record is saved, and a confirmation page is displayed.

  TIP: For more information on each field/option available on the data entry page, see Diagnosis Fields / Options.

   View or print an existing diagnosis record - To do so, click the checkbox to the left the record to be viewed/printed, and then click the view icon from the action bar above the diagnoses table.  A read-only version of the record is displayed and can be printed as needed using your browser's print option.

   Delete a diagnosis record - To do so, click the checkbox(es) to the left of the record(s) to be deleted, and then click the delete icon from the action bar above the diagnoses table.  A confirmation message is displayed.  Click OK to proceed with the deletion.  The selected record(s) are deleted and the updated index is displayed.

  TIP: Prior to selecting records to be deleted, click Available for Deletion from the left-hand menu.  The index is automatically refreshed to show only those records that can be deleted.

  TIP: Once a diagnosis record has been deleted, it cannot be recovered.  To close out a diagnosis record rather than delete it entirely, follow the process for making changes to an existing record (above), and enter a value in the record's End Date field.  Doing so indicates that the diagnosis is no longer in effect, while preserving the client's diagnosis history.

   Access patient education information for a diagnosis - To do so, click the checkbox to the left of the diagnosis for which information is to be viewed, and then click the infobutton icon from the action bar above the diagnoses table.  The National Institute of Health's MedlinePlus database is opened in a second window, containing patient education materials for the selected diagnosis.  Close the information window when viewing is complete.

   Return to the Diagnoses index - To do so, click the To Index icon from the action bar while working in a diagnosis record to return to the index page.  You can also return to the index page at any time by clicking Diagnoses from the breadcrumbs trail below the AWARDS navigation bar.

The process of working with diagnosis information is now complete.

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